Trucking bookkeeping and settlement audit for owner-operators — HaulProof
Bookkeeping that reads your settlements.
Underpaid miles. Missing fuel surcharge. Short detention.
30 days free. No card. Cancel anytime.
Four steps, and you have the last word on all four.
Upload the settlement
The PDF your carrier or broker emails you. Drop it in from the truck or the kitchen table.
See every line it read
Loads, pay lines, miles, deductions — laid out next to what came off the document, before any of it counts.
Correct anything it got wrong
It is reading somebody else's paperwork, so it will miss things. You fix the number and it stays fixed. Nothing is locked in until you say so.
Read the flags and decide
Short-pays, missed detention and deductions worth a second look get marked. You decide what to ask about.
Straight about the limits: it reads the settlement PDFs a carrier or broker emails you — a scan or a phone photo of a paper copy is harder going, and that's exactly where checking what it pulled matters most. The flags are a second set of eyes, not a guarantee. It won't catch everything, and nothing leaves your hands until you've looked at the numbers yourself.
Click into every page and see for yourself.
No sign-up to look around. Open any page and picture your own truck in it — "oh, this is where my stuff goes."
Dashboard
Your money at a glance — profit, cash, where it's going.
Settlements
Every settlement read line by line — short-pays and deductions flagged.
Receipts
Snap it — vendor, date, amount, category, filed.
Load Calculator
Run the numbers before you say yes to a load.
P&L Reports
Clean, CPA-ready profit & loss, any period.
IFTA
Miles & fuel by state — your quarter, ready.
Detention
Log wait time to the minute so you can prove it.
Taxes
Know what to set aside before tax time sneaks up.
Rather just poke around the whole thing?
Jump into the live demo — a full account with two years of books in it that you can click through, no signup, resets for the next driver.
Most bookkeeping software was built for every business. HaulProof was built for the truck.
At the same $19, the big-name bookkeeping apps hand you a blank ledger to set up and categorize yourself — and none of them know what a settlement, a load, or a weekly deduction even is.
General bookkeeping software, out of the box
- ✕ A blank general ledger you configure
- ✕ No concept of a settlement, broker or carrier
- ✕ No per-load profit without building it yourself
- ✕ No IFTA unless you add it on
- ✕ Built for "every business"
HaulProof
- ✓ Reads your settlements — short-pays and deductions
- ✓ Profit per load, automatically
- ✓ IFTA sorted by state
- ✓ CPA-ready P&L export
- ✓ Built by a driver, for drivers
If your name's on the truck — any truck.
Leased on to a carrier, running under your own authority, or moving line haul in a box truck — if you own the truck, you're an owner-operator, and the money side works the same. You're the one paying the fuel, the tolls and the maintenance.
So HaulProof reads whatever pay doc lands in your hand — a broker settlement, or a carrier settlement with a stack of weekly deductions on it — flags short-pays, missed detention and deductions worth a second look, and tracks what each load or route actually made. You decide what to ask about. Box truck, dump truck, reefer, cars, hotshot: one plan, every feature included, no separate version to buy.
The truck runs. The books run too.
Whether it's you at a truck stop or your better half handling the books from home, HaulProof keeps everybody on the same page — the same numbers, in real time, from anywhere.
One account for the business, with a separate login for whoever helps you run it — spouse, bookkeeper, whoever. Each person gets their own password, both of you see the same books. Because keeping the books shouldn't mean shoeboxes and guesswork.
Know your numbers, then go home.
Nobody got into this to do paperwork. The books are how you find out whether the week was worth it — so you can stop doing them at midnight and be in the driveway while it's still light out.
One plan. Everything included.
- Everything — one plan, no upsells
- Settlement audit — short-pay and deduction flags
- Per-load profit, spending breakdown & IFTA sorting
- Receipts + CPA-ready P&L
- Partner seat for your spouse or bookkeeper
- What To Say — 82 ready-to-send messages — the pocket guide, yours free
- Being built — included in this plan when they land: CPA link · up to 3 trucks
30 days free · no card required
What "for life" means: start your free trial on or before 31 December 2026 and $19/mo is your rate for as long as you keep the subscription — every feature we add included, no increase, even if the trial runs into January. After the founding period closes the plan is $29/mo. The 30-day trial comes first either way, and we never charge without a card you've entered yourself.
Want to kick the tires first? Click around the full demo — no signup, no card.
And after the trial, your books are still yours. If you don't subscribe, every settlement, receipt and P&L you entered stays right there to read, for good — it just goes read-only until you come back. We never delete your books.