Trucking bookkeeping and settlement audit for owner-operators — HaulProof
Bookkeeping automation.
For owner-operators & leased-on drivers.
A settlement audit that reads every line and flags underpaid miles, missing fuel surcharge and short detention. Snap a receipt, close out a load, and your books stay tax-ready. Know you got paid right.
30-day free trial · No card required · $19/mo after · First paid month money-back guaranteed · Cancel anytime, one click.
Better than the big guys. General bookkeeping software can't read a settlement. This can.
The truck runs. The books run too.
Whether it's you at a truck stop or your better half handling the books from home, HaulProof keeps everybody on the same page — the same numbers, in real time, from anywhere.
One login for the business, a partner seat for whoever helps you run it. Because keeping the books shouldn't mean shoeboxes and guesswork.
Click into every page and see for yourself.
No sign-up to look around. Open any page and picture your own truck in it — "oh, this is where my stuff goes."
Dashboard
Your money at a glance — profit, cash, where it's going.
Settlements
Every settlement read line by line — short-pays and deductions flagged.
Receipts
Snap it — vendor, date, amount, category, filed.
Load Calculator
Run the numbers before you say yes to a load.
P&L Reports
Clean, CPA-ready profit & loss, any period.
IFTA
Miles & fuel by state — your quarter, ready.
Detention
Log wait time to the minute so you can prove it.
Taxes
Know what to set aside before tax time sneaks up.
Rather just poke around the whole thing?
Jump into the live demo — a full account with two years of books in it that you can click through, no signup, resets for the next driver.
Everything an owner-op actually needs.
Every settlement, read line by line
Broker settlement, or a carrier settlement with a page of weekly deductions on it — HaulProof reads what you got paid against what you ran, and flags short-pays, missed detention, and deductions worth a second look. You decide what to ask about.
See which loads actually made money
Every load, run or route gets its own profit number — revenue in, real costs out, deadhead counted.
See exactly where your money goes
Your costs divvied up by category — fuel, truck payment, maintenance, insurance — so nothing hides.
Fuel tax, sorted by state
Miles and fuel organized by state so your IFTA quarter is ready — not a shoebox.
Most bookkeeping software was built for every business. HaulProof was built for the truck.
At the same $19, the big-name bookkeeping apps hand you a blank ledger to set up and categorize yourself — and none of them know what a settlement, a load, or a weekly deduction even is.
Other bookkeeping software · $19/mo
- ✕ A blank general ledger you configure
- ✕ No concept of a settlement, broker or carrier
- ✕ No per-load profit
- ✕ No IFTA
- ✕ Built for "every business"
HaulProof · $19/mo
- ✓ Reads your settlements — short-pays and deductions
- ✓ Profit per load, automatically
- ✓ IFTA sorted by state
- ✓ CPA-ready P&L export
- ✓ Built by a driver, for drivers
"Four and a half hours at a dock in Joliet, and there's nothing on here for it. That's the part that gets you. Not the big stuff — the line that isn't there."
If your name's on the truck — any truck.
Leased on to a carrier, running under your own authority, or moving line haul in a box truck — if you own the truck, you're an owner-operator, and the money side works the same. You're the one paying the fuel, the tolls and the maintenance.
So HaulProof reads whatever pay doc lands in your hand — a broker settlement, or a carrier settlement with a stack of weekly deductions on it — tracks what each load or route actually made, and keeps the books clean. Box truck, dump truck, reefer, cars, hotshot: one plan, every feature included, no separate version to buy.
Know your numbers, then go home.
Nobody got into this to do paperwork. The books are how you find out whether the week was worth it — so you can stop doing them at midnight and be in the driveway while it's still light out.
Built for owner-operators. One plan, $19 a month, 30 days free.
One plan. Everything included.
- Everything — one plan, no upsells
- Settlement audit — short-pay and deduction flags
- Per-load profit, spending breakdown & IFTA sorting
- Receipts + CPA-ready P&L
- Partner seat for your spouse or bookkeeper
- What To Say — 82 ready-to-send messages, a $19 pocket guide, yours free
- Coming free: CPA link · up to 3 trucks
30 days free · no card required
Want to kick the tires first? Try the calculators or click around the full demo — no signup, no card.
And after the trial, your books are still yours. If you don't subscribe, every settlement, receipt and P&L you entered stays right there to read, for good — it just goes read-only until you come back. We never delete your books.
What To Say — 82 messages for the parts of the job nobody trains you for
Sitting at a dock. Running late. Broke down. Paperwork that doesn't match the load. Every one of them is a message you have to write while you're tired and irritated, and how you word it decides how it goes. This is 82 of them, already written — arrival and detention logs, breakdown notices, late notifications, day-end recaps. Plus three printable pages for the truck. One PDF, lives on your phone.
$19 on its own — free with a HaulProof subscription.
Not sure yet? Read six of them free — the dock messages, in full.
Design preview — some of it works today, the rest doesn't yet.
This is DriverProof.
Built for the driver.
- The driver's digital wallet. Keeps your paperwork without it getting faded, ripped, crumpled or lost.
- One tap starts the record. Detention, delivery, breakdown, inspection — timestamped as it happens.
- Your medication list. Written down once, ready for the DOT physical.
- Check a pay stub against what actually happened out there.
7-day free trial, then $8.99/mo · works in your phone's browser, nothing to install.
Kitting out the truck, not just the books?
Trucker Gear HQ — from the same driver behind HaulProof — has honest, no-BS picks for the cab: dash cams, 12V fridges, inverters, and the rest of the gear that earns its keep on the road.