Your back office,
handled.
HaulProof reads your settlements, catches the money you’re owed, and keeps your books clean — so you can get back to driving. If your name’s on the truck — any truck — it’s built for you: own authority or leased on, big rig, box truck, dump or hotshot. Here’s everything it does.
Three minutes a week. Done.
Drop your settlement
Upload your carrier's PDF — that's the cleanest read, and the move for a multi-page settlement. Only got the paper copy? Snap a photo (best on a single page). Either way, HaulProof reads it with AI — any carrier — and pulls every load, deduction, and dollar in about 3 minutes.
See what you’re owed
Every load gets flagged — paid fair, underpaid miles, missing or short fuel surcharge, detention gaps. Every deduction gets laid out too — lease, insurance, escrow, fuel — so you can see what came off the top. Tap any flag for the math behind it. You decide what to act on.
Hand it to your accountant
One-click monthly and year-to-date P&L. Your accountant goes from a shoebox of receipts to a clean report — and you can see where every dollar went.
The audit that reads every line so you don’t have to
Reads any settlement
No per-carrier templates. AI reads your settlement — Landstar, Schneider, Werner, or a carrier nobody’s heard of — straight from a PDF or a phone photo. Own authority or leased on, big rig or box truck, it reads the same.
Audit your deductions
Leased on? Your check gets chewed on before you ever see it — truck lease, insurance, cargo coverage, escrow, fuel, a damage claim you forgot about. HaulProof lines the whole deduction stack up week to week and shows you what moved, so you can ask about it while it’s still fresh.
Underpaid miles
Broker or carrier, the pay usually runs point-A-to-point-B. You drove the real route. HaulProof checks your actual miles against what the settlement paid and flags the gap in dollars.
Fuel surcharge gaps
Diesel jumps, your FSC should move with it — half the time it doesn’t. HaulProof catches the weeks your fuel surcharge came up missing or short, whether a broker pays it or your carrier passes it through.
Detention you’re owed
Sat 4 hours past your appointment? If detention was in the deal and it’s not on the settlement, HaulProof puts it on the list with the times and the dollars.
You stay in control
Every flag is yours to judge. “Got paid” banks what you recovered so your wins add up; “Dismiss” clears a false alarm. Nothing happens behind your back.
Dispute letters, done
Found money? HaulProof writes a send-ready letter on your own letterhead — your business, the load or the deduction, the math. Broker or your carrier’s settlement desk, you ask with the numbers on your side.
Run it like a business, not a shoebox of receipts
Load Calculator
“Should I take this load?” Punch in what it pays, your miles, deadhead, fuel, tolls, and your real costs — including factoring and dispatch — and get a straight take-it / thin / skip read on the load before you say yes.
Per-load profitability
Not just gross — what each load actually netted you once the costs came off. Profit per load, and profit per mile when you’re paid by the mile. See your best runs and your money-losers at a glance.
Expenses & receipts
Snap a receipt or type it in, categorized the way an owner-op actually spends — fuel, repairs, tolls, permits, insurance. Tax time stops being a scramble.
P&L on one click
Clean monthly and year-to-date profit-and-loss PDFs, built for your accountant. Hand one over instead of a folder of paper — income, expenses, and totals already sorted.
CPA-ready expense report
A separate itemized year-to-date expense export your CPA can work straight from — preview it, then send it over, no reformatting.
Dashboard & trends
Your net pay week to week, profit per load and per mile over time, and a running tally of the money you’ve recovered — the whole picture on one screen.
Quarterly IFTA
If you file IFTA, your miles and fuel by state add up all quarter and the report is sitting there when it’s due. If you’re specced at 26,000 pounds and don’t file it, this one stays out of your way.
Bring your partner in
Whoever actually handles the paperwork — your spouse, your bookkeeper — gets their own login on the same account. It comes with the plan, not as an extra seat you pay for.
Made to live on your phone, not a desk
Works on your phone
Add HaulProof to your home screen and it opens full-screen like a real app — no browser bar, one tap from the truck. Works just as well on your laptop.
Your equipment on hand
VIN, tire size, plates, registered weight, plus the USDOT and MC numbers you run under — kept in one place with copy buttons, for the dozen times a week somebody asks.
Detention timer
Start a timer when you hit the dock. HaulProof tracks your free time and nudges you when you cross into detention — so you’ve got the clock on your side.
Cancel in one click
No hold music, no retention survey, no button buried six menus deep. If it’s not for you, one click and you’re done. That’s the whole policy.
From a strong business to a successful one
To run a strong business, keep your business and personal accounts separate. To run a successful one, both have to rise — the business account climbs, and your own personal account climbs right along with it. Keep them separate and watch them both grow, and you’re already winning the game.
Your numbers are your business
Your settlement data lives in private, encrypted storage, walled off to your account. We don’t sell it, we don’t share it with brokers, carriers or factors, and you can export or delete it anytime. Read the Privacy Policy.
Run it on your own load
Try the demo and the calculators free right now — no signup, no card. Sign up when you’re ready: it’s free to sign up, no card required, and the whole app is yours for 30 days. After that it’s $19/mo, and anyone who signs up before the end of the year locks that in for life. If you don’t subscribe, your records stay yours to read — always.